Search
Close this search box.

VENDING AT FESTIVAL

APPLICATIONS ARE NOW CLOSED!

Why vend?

Market Square, nestled in Phoenix Meadow, is a central social space at Festival. With food trucks nearby and performances on the stage under Phoenix Pavilion, you’re sure to meet plenty of new faces as a vendor!

With opportunities like donating to our semi-annual Vendor Raffle and ad space in the Festival Guide, you’re sure to make a couple bucks, too. 

Festival Vendor Fees

During the application process, you will choose your booth size, upload required documents, and select additional options for vending.

EARLY REGISTRATION
01/05/24 to 02/04/24

  • Booth Fee $60 - $100

    10x10 ($60) | 10x20 ($80) | 20x20 ($100)

  • Employee (1) +$60
  • Electricity +$25

REGULAR REGISTRATION
02/05/24 to 03/17/24

  • Booth Fee $65 - $105

    10x10 ($65) | 10x20 ($85) | 20x20 ($105)

  • Employee (1) +$65
  • Electricity +$25

Become a vendor

Here’s what you need to know about our vending process:

  • Vendors may arrive on Tuesday to set up and begin vending.
  • Vendors must have an active membership to submit an application to vend at Spirit Haven events.
  • Once you submit your application, it will be reviewed by our Vendor Representative.
  • You will receive a notification about the status of your application one week after the close of each application window.
  • If approved, you will receive additional details and an invoice to pay vending fees.
  • If you are not approved, you may be added to a wait list in the event space becomes available.

Rules & regulations

All vendors MUST have their Sales + Use Tax Permit displayed in their booth/vending area.

Spirit Haven does NOT collect sales tax for our vendors. Each vendor is required to collect and file their own taxes for sales made during Spirit Haven Festivals and Events.

Vendor applicants will be asked to upload a digital copy of their permit during the application process.

Camping during Festival

  • Approved vendors are invited to camp throughout Festival.
  • Please indicate on your application if you will be camping behind your booth, and if you will be bringing a tent, camping in your car, or require space for an RV (additional fees for electrical access may apply).
  • If you did not make prior arrangements to keep your vehicle near your booth, you must park in the general parking lot.
  • Please indicate on your application if you would like assistance finding a camp to camp with instead of camping behind your booth.

Employees during Setup

  • On Tuesday/Wednesday, each vendor may be accompanied, for free, by up to two (2) employees to assist them in setting up their booth.
  • These employees must be listed (with their legal names) on the Vendor’s application.
  • Unless these employees are active Spirit Haven members who have registered for Festival, they must leave the property before 6pm on Wednesday.

Employees during Festival

  • Each vendor is permitted to include one (1) employee on their application who will assist them during Festival.
  • This employee must be an active Spirit Haven member, but does not need to register separately, as approved vendors can add the employee fee to their invoice.
  • Any additional employees that will be present intermittently or throughout Festival will need to register for the event through the standard registration process.

Items + services restricted from sale OR barter:

  • Alcoholic beverages, including homemade fermented items using alcohol such as tinctures, recipes, bottle bags, potions, vinegar, etc.
  • Healers who provide hands-on healing (ANY touching of the client) and receive ANY compensation or fees for services (including gifts, bartering, tips, etc), UNLESS they are licensed by the state of Texas (must provide documentation during the application process)
  • Fresh food + beverages (non-refrigerated, prepackaged, and marked for individual sale items may be sold by any vendor)

Items + services prohibited from sale OR barter:

  • Tobacco
  • Tobacco products (excluding e-cigs and tobacco paraphernalia)
  • Firearms and/or other incendiary devices
    ANY item prohibited by local, state, or federal laws that govern the Festival
  • Tattooing (other than henna, temporary tattoos, or face-painting)
  • Piercing
  • Other body-modification services

Those wishing to vend restricted items or services will be reviewed by our Vendor Representative upon application for approval and verification of food handler’s licenses, hands-on healing licenses, and/or TABC requirements and certification. This can take some time, so APPLY EARLY!

Setup, Camping, & Pack Out

Arrival & setup

Upon arrival, you will be directed to the Vendor’s Representative (or their assistant), who will show you to your assigned spot.

Each vendor space is marked, and vendors should stay within their assigned spaces. Spaces are a few feet wider to accommodate rope tie downs.

Spirit Haven does not provide canopies, stakes, tie downs, tables, or chairs. Each vendor must bring everything required for their setup and be prepared for Texas weather.

If paying for electrical access, bring at least a 100 foot extension cord.

Vendors are expected to arrive with enough time to set up before the Festival gates officially open at 12pm (noon) on Thursday.

NO vehicles other than golf carts or personal mobility devices are allowed on property after dark! If you arrive after 7pm, you will be asked to park your vehicle in the lot and return after 7am to get your gear and set up your vending spot. 

Packup & closeout

All vendors must be packed up and depart the property no later than 3pm on Sunday, unless they are participating in our Great Works Business Meeting and it runs longer than 3pm.

This is a LEAVE NO TRACE event, you must pack out any trash or debris from your site.
Any such item left behind will cause you to be assessed a cleaning fee, which must be paid prior to registering for future events.

A second infraction means we will have to deny you the ability to vend at future festivals.

If you must leave before Sunday, please contact our Vendor’s Representative (or their assistant) as soon as you know, and they will escort you and your vehicle back to Market Square to pack up your booth. This must be done before 5pm on any day.

Sleeping / camping accommodations

Spirit Haven Ranch is a rustic setting in the middle of rural Texas, and camping amenities relatively primitive. During festival, we have portas and a basic Vendor’s Shower available for use, but we do not have nor rent cabins, tents, RVs, or other sleeping structures. The water available on Spirit Haven Ranch is non-potable (not drinkable). You are responsible for arranging for, bringing, packing up, and hauling away your own sleeping accommodations (such as a tent or RV), as well as all your own food, water, and anything else you might need in order to be comfortable. Please keep in mind that this is a “Leave No Trace” event, and you are responsible for removing and disposing of your own trash and waste from the ranch. If you run into issues, contact our Ranch Manager for assistance, as dumping or leaving litter means you will be assessed a fine. Repeated offenses result in a denial of service and you will not be permitted to return to Spirit Haven Ranch. 

Faerie Mound

Located off the main road, across from Carol’s Corner, the area within the white posts/inside fencing has playground equipment and child-size picnic tables. There is no fire ring, no electricity, and no adults on-site. There are concrete tables outside near the space for adults to rest while watching their littles.  (NOTE: Spirit Haven is not responsible for providing childcare or supervision.)

Magical Meadow

Where fire comes to play and the may pole dances. One of the primary locations our community gathers to share traditions, practices and revel in our community. This also includes the concert pavilion and the Revel fire ring. There is open camping available in the back against the tree line but no electricity, limited shade, and no seating for concerts. Magical Meadow is the first thing you see as you come over the bridge, it’s a large open field with the Revel Ring in the middle.

The Ve

The Ve is a dedicated to Universalist Heathen practice, honoring the Elder Kin (Æsir and Vanir) and the Ancestors (Disir and Alfar). The Ve is an inclusive space, open to all whom the Gods have called. Within the Ve are the Thor-tree, the ancestor cairn, the sacred fire, and the altar space itself. The Thor-tree, severed in half by a lightning strike, stands at the entrance to the space. The ancestor cairn is an ever-growing monument to those who have gone before us. Rocks available in the space are able to be marked in remembrance and honor of loved ones and added to the cairn. The sacred fire is kept going with all-natural chunk charcoal, and resins are placed nearby that can be burned in the fire along with other offerings. The altar space itself is marked off from the main portion of the Ve by a stone circle. Within the space are two altars, one dedicated to the Aesir and one to the Vanir. There are alfa bowls on each altar where libations can be poured out in offering.

“With half a loaf, and cup half filled,
A friend full fast I made.” 

Temple Ganesha

Temple Ganesh is the first Hindu sacred space at Spirit Haven. Dedicated to the elephant-headed remover of obstacles, the temple celebrates Ganesha, the ruler of the Muladhara (Root) Chakra. The Temple is a sacred realm in dappled sunlight within a beautiful ring of trees. Anyone can offer puja (worship) to Ganesh with devotions, offerings, praise, chanting or song. Whether you’re there to break a coconut, offer sweetly-scented flowers or incense, ring a bell, chant or just meditate, Temple Ganesh will offer you a comfortable, warm place to worship the God of all Wisdom. Jai Ganesha! 

Self Blessing Station

This is the transitioning area from our Mundane lives to Magical lives at Spirit Haven Ranch. It is located past the Front Gate, past the bridge, on the left as you come up the hill and across from Magical Meadow. There is a sign, a table and a place to sit. You can stop after CheckIn. – if your trip was stressful, leave it at the Altar! You can stop after unloading/parking – gives you a little time. You can visit anytime you need to re-center or rid yourself of destructive or negative thoughts.

In order to have a peaceful, loving and fun festival, we need to leave our bad energies behind and invite the awesome, positive and tingly vibes into our time together. Doing it is the easy part.

  • Water – spritz yourself with spring water (no essential oils added).
  • Fire – light a candle – the winds are strong across the fields, so good luck, have a friend help.
  • Air – light some incense and place in the bucket of blue pebbles or light some sage and have someone help smoke cleanse you.
  • Earth – touch the directional stones, feel the coolness (but really HOT in direct sun), plant your feet, and breathe deep, ground yourself.

* You can leave offerings, if that has meaning for you (flowers, stones, seeds, nuts, or LIGHTERS) 

Ravenswood

The entrance to Ravenswood is past the entrance to Lothlorien, back through the woods. There is an altar, a gathering of three trees for the Maiden, Mother, and Crone, and space to sit and reflect. Bring a chair, blanket, or commune with nature in this Morrigan-centric space.

Naos Templum

Located near the Labyrinth and centered around the fire ring on Phoenix Meadow, this space is being created for those who are called to work with Greek and Roman deities. A space to make devotions and offerings to those theoi who weave their blessings through our lives. Naos Templum is “temple” in both Greek and Latin,  respectively.

This is a long term transformation and we think that good things are worth the wait! Future plans include a rebuilt and maintained fire ring, individual devotional altars , drainage, and shade.

As of Beltane 2023, we have the posts installed where the future columns will be,  the locations and designs of the individual altars laid out, and the main altar has been set up for devotionals and offerings to all the Greco-Roman deities. We have also added temporary alter markers with a devotional for each theoi.

The main altar is stocked with offerings as libations each festival. During festival,  there will be a short overview of Greek Reconstructionist practice and some simple devotional guides. This guide also includes a list of people you can reach out to if you have further questions about Greco-Roman deities, devotionals, or making offerings.

We try to host one public event per festival. Our temple tenders do their own personal devotionals and rites in the temple and folks are welcome to observe and ask questions after they are finished.

Memorial Grove

Memorial Grove is located in a small inlet along the main road, across from Phoenix Meadow. It features an altar, with stone benches scattered around the space. We also feature the Memorial Web dedicated to those who have helped grow and shape this land.

The Grove is created as a meeting place for those who have gone beyond the Veil and those who have been left behind. It is a space for all the dark gods and goddesses but the space will forever remain undedicated to any one god or goddess. The heartsick living can find some respite in this place, and for those who have transitioned – this place is a sacred space for them and to commune with them.

Memorial Grove is an ideal choice for any sort of memorial, particularly at Samhain, but can also be used for rituals dedicated for the deities of death and the afterlife. As a meeting place, it has also been successfully used for communication between worlds, and workshops focusing on ancestors or history. It can easily fit workshops or classes of 20 people or less.

Labyrinth

The Labyrinth is a meditative experience, journeying inward to the soul. Stay and play, pray, or reflect in the center before journeying back out into the world. In addition to being a powerful meditation tool, our Labyrinth is dedicated to the Fae and is a wonderful place to commune with them and leave them offerings. It is also an ideal space for initiations, rites of passage, handfastings, and rituals focused on manifesting within or on letting go. Come walk the Labyrinth and experience its magic for yourself!

Herne's Hollow

Herne’s Hollow has been a sacred space since 2004. It is located across the road from the Labyrinth, down a shady path that leads you into a beautiful hollow, rich in serenity and magical presence. The ancient tribes of Britain worshiped Herne the Hunter. He is associated with the Wild Hunt, protection, warrior energy, valor and honor. At Herne’s altar all are welcome and none can say nay. Bring your offerings and commune with the Horned One in this sacred space. Keep your eyes out for the Fae, in the Hollow they are often seen at play.

Haven Grove

Haven Grove is a neutral space with no particular affiliation with any god, goddess, or tradition. A sacred space for those who don’t have one. Welcome to Any and All. Will feature natural tree altars,  plenty of open area for meditation and small rituals. Also has a dedicated area for Handfasting rituals. Lots of shade, no power, no seating. 

Grounding & Centering Temple

The Grounding and Centering Temple was created at our first Beltane on the Land, based on the need for a quiet place in which to heal and seek counsel. It is open to anyone who needs a time out, a place for reflection, grounding and centering, and meditation. As you spend time here, please honor the energy and intention of the place. Help yourself to the blessing oil on the altar, and light some incense (if the wind allows) to help you in your meditations. If you are in need of spiritual counseling at the Temple, contact a Guardian, or come to Lair Bastet camp, just down from Carol’s Corner, where there are priestesses ready to help. You are never alone. 

Grandmother's Grove

Over the river (well, creek) and through the (Meditation) Woods, to Grandmother‘s Grove we go: Grandmother’s Grove has always been a part of Spirit Haven’s festivals, even before we moved to Spirit Haven Ranch. It served as a gathering and community space, a place for children’s story time, and various workshops and rituals. Now, Grandmother is waiting with open arms for any who wish to commune with her.

Here, you will find the giant Grandmother tree, a stone altar, a standing stone, a fire ring, and a large, open space perfect for stargazing, workshops, or rituals. Come sit under her tree, light a fire and stay a while, watch the stars, or read The Story of CMA from the Grandmother’s Storybook. The feeling here is warm, welcoming, and loving, and Grandmother‘s Grove is not dedicated to any particular energy. 

Dragon's Nest

The Dragon’s Nest is a secluded, calming space which is ideal for quiet meditation and contemplation. The purpose of the Nest is communion with Land and  Cosmos as living entities, Dragon, the undertow of reality, the vast, complex consciousnesses of the world around us, adjacent to human tradition, maybe even inclusive of it, but far greater than it. The space is guarded by a trellised archway, nestled in the wood across from Grandmother’s Grove. Once inside, offerings to Land and Cosmos may be made to the decomposing stump in the center of the clearing. Beneath our feet, Above, Around, and Within, the Dragon lives and so do We. 

Council Oak

Our blessed Council Oak has transitioned from her former self into a beautiful memorial altar, adorned with a beautiful altar top handmade from pieces of her trunk. A wooden footbridge and a lovely arbor lead into the space, and a cedar-post fence surrounds the entire site. 

Brighid's Temple Complex

Brighid’s Crossing: Brighid’s Crossing has existed with our organization since before Spirit Haven Ranch was purchased. It has always been a special location for crafts, chanting, music, and gathering. As the Temple Complex has come together, Brighid’s Crossing has become a more public and social part of the Complex, in contrast to the quieter, more meditative Altar area.

Brighid’s Altar: Brighid’s Altar consists of a slab of oak cut from the sacred tree known as Council Oak. At each festival, Brighid’s Temple Coordinator oversees the gathering of temporary items and gifts to place on the altar. This consists of things such as: whiskey, candles, incense, woven Brighid’s crosses, prayers/blessings/invocations written on paper, and much more.

The Standing Stone: The Standing Stone was dedicated in approximately 2008 and was livingly carved by hand to be placed at Spirit Haven Ranch. Stones have long been used as a marker of a sacred site or in honor of sacred beings. This stone was erected in Brighid’s honor.

The Prayer Tree: There are traditions of marking requests of the Gods or saints at sacred trees all over the world. Strips of cloth or other items are brought and imbued with the bringer’s wish for aid, thanks for aid given, or request for blessing in general, and then tied to the tree. These objects are believed to be a conduit of physical manifestation of the prayer or request they are sending. Many trees can be found in Ireland and across the world that hold the physical manifestations of countless prayers. The prayer tree in Brigid’s Temple Complex is just such a tree. Members have adorned the tree with pieces of cloth in representation of their wishes or prayers. This practice has been active here since at least 2008 and it is hoped that future members will learn of it and participate in its sacredness.