Spirit Haven, Inc. is a member-driven organization. Every year (barring extenuating circumstances), on the Sunday of our Beltane and Samhain Festivals, we hold our Great Works meetings. These are considered General Business meetings, as required by Article 2 Section 4 of our Bylaws.
Referendum items must be submitted to the Director of Records 30 days prior to the start of Festival to be added to the Great Works meeting Agenda. Any item submitted after that deadline may be discussed, but not voted on, during the Great Works meeting and can be added to the Great Works Agenda for the subsequent Great Works meeting.
Who can vote?
Active members (those who are over the age of 18 and have purchased 12 months of membership for $30, or 6 months for $15) of Spirit Haven, Inc. are entitled to the following:
Who can we vote for?
Spirit Haven’s Area Representatives are elected to serve a term of One (1) year, with ballots collected in-person at Area Meetings held during our Samhain Festival.
Spirit Haven’s Areas are as follows:
Spirit Haven’s Board of Directors and Transparency Advocate are elected to serve a term of one (1) and two (2) years, respectively.
Spirit Haven’s Board positions are as follows:
While every active member of Spirit Haven is entitled to one vote on each referendum item during the Great Works meetings, sometimes members are unable to be present in order to cast their vote. In that situation, a proxy may be assigned: someone who will be present and will cast your votes for you.
Please keep in mind that BOTH the individual whose vote is being proxied AND the person who will be present at the meeting will BOTH need to have active memberships with Spirit Haven on the date that the proxy will be used for voting. Proxies should only be assigned to someone you trust to vote in your best interest.
Don’t know who to assign your proxy to? Get in touch with your Area Representative and ask about how they vote!
The Executive Director (ED):
The ED also performs duties as outlined in the Executive Director policy (20241020M1).
The Assistant Executive Director (AED):
The AED also performs duties as outlined in the Assistant Executive Director policy (20240421M2).
The Director of Communications (DoC):
The DoC also performs duties as outlined in the Director of Communications policy (20241020M3).
The Director of Finance (DoF):
The DoF also performs duties as outlined in the Director of Finance policy (20241020M5).
The Director of Member Services (DoMS):
The DoMS also performs duties as outlined in the Director of Member Services policy (20151018M8).
The Director of Records (DoR):
The DoR also performs duties as outlined in the Director of Records policy (20241020M4).
The Director of Property + Assets (DoPA):
The DoPA also performs duties as outlined in the Director of Property and Assets policy (20151018M7).
The Spirit Haven Inc. Transparency Advocate (TA) position is a member-authorized and approved position. This staff position is designed to provide oversight for the Board of Directors, officers, and staff, as well as the financial operations of Spirit Haven. The TA is not a Board Member.
The Transparency Advocate (TA):
The TA also performs duties as outlined in the Transparency Advocate policy (20151018M7v2).
Candidates for a Board position must meet the following requirements, and the meeting of these requirements will be verified by the current Director of Records. Completing verification means someone is, according to our bylaws, eligible to run for an hold a Board position. Whether someone is competent, suited for, or desirable as a Board Member can only be determined by a vote of the Members.
To serve on the Board of Directors, a Member must meet all 4 criteria below:
Additionally, election to the position of Director in Spirit Haven requires the use of your Legal Name. Spirit Haven Officers have to be listed on public legal records. The Executive Director, Director of Records, and Director of Finance must all be prepared to file paperwork for Bonding as Fiduciary Officers of a 501(c)3 corporation. There is no expectation of privacy when running for election or serving as a member of our Board of Directors.
